The deadline for submitting proposals is 23:59, March 9, 2025 - Alaska Standard Time (AKST).

How to submit a proposal:

Proposals may ONLY be submitted via the Submission Portal. All messages regarding the proposal will be sent to the email address you provide when submitting a proposal.

Proposals must include the following:

• The Session's proposed name (80 characters maximum)
• Organizing body/bodies
• Contact person and contact details
• Promotional description of the Session
• List of speakers and speaker topics, indicating confirmation status
• Any special requirements
• Affiliated websites

Important information

Please read the following information carefully:

• At least half of the proposed speakers must be confirmed as willing and able to speak in person at the India Forum by the submission deadline.
• As an open, democratic forum, Arctic Circle requires Sessions to include ample time for Q&A or other forms of audience involvement. In that spirit, Sessions are asked to limit themselves to seven (7) speakers (including moderator).
• While there is no fee for organizing Sessions at the India Forum, organizers and speakers are responsible for their travel and accommodation, as well as the applicable registration fee for participation. Session Speakers get a substantial discount on the general registration fee.
• Accepted Sessions are under the full authority of the organizer. This includes the content of the Session and its speakers. Should there be significant changes to a Session, the Arctic Circle Secretariat needs to be notified for review and organizational purposes. This includes major changes to a Session topic and speaker list.
• Sessions run for 60 minutes.

Criteria:

• Governments, institutions, organizations, universities, think tanks, companies, and others can submit proposals. Individuals may not submit proposals without institutional affiliation/support.
• Proposals must describe the Session's relevance to the Arctic, including its contribution to increased knowledge and/or awareness of Arctic issues.
• Participation of Indigenous Peoples and diverse speaker backgrounds, affiliations and nationalities is strongly encouraged.

Proposals must indicate the relevance of the Session topic to the theme of the India Forum:

THE POLAR ORDER: THE ARCTIC AND ASIA

Science - Geopolitics - Climate - Business

Do you have any questions?

Please direct any inquiries about the India Forum to Secretariat@ArcticCircle.org