2024 Arctic Circle Assembly Area

The Assembly Area consists of Harpa Concert Hall and Conference Centre, the Reykjavík EDITION Hotel, and the outside area surrounding the buildings. The area provides many different and creative ways of engaging with participants of the Assembly, from booths and exhibitions to pop-up events, receptions and outside activities.

Do you want to be part of the Assembly Area?

Call for applications for the Assembly Area is now OPEN!

Institutions, organizations, universities, and companies involved in Arctic endeavours can apply for space in the 2024 Arctic Circle Assembly Area:

Exhibitions - Booths - Outside area - Pop-up events - Receptions

Important information

Accepted applications will be notified on a rolling basis.
The Assembly Area is only open to Arctic Circle Assembly participants.
Organizers are responsible for any related costs to their event, such as but not limited to: Transporting of equipment or exhibition items, technical equipment needed from location, and setup/breakdown of their event in the Assembly Area.
While the events are the organizers' responsibility, the Arctic Circle Secretariat can offer assistance and advice regarding the logistics of the Assembly Area.
All personnel managing the event must be registered for the Assembly under the applicable registration category.
Events will be advertised in the Assembly program, Assembly App, and on Arctic Circle's social media platforms.

For further information, please contact secretariat@arcticcircle.org.

Click to apply to be part of the Assembly Area

Apply

Exhibitions

In addition to Plenaries, Sessions, and receptions, exhibitions of all shapes and sizes have become an integral part of the annual Assemblies, bringing the Arctic community closer together and enriching the Arctic dialogue. The hallways and open spaces in the Harpa Concert Hall and Conference Centre offer many unique spaces for exhibitions, whether displaying photos and wall-based artwork, objects, projects, or interactive floor-based exhibitions.

For detailed guidelines and a list of exhibition areas, contact secretariat@arcticcircle.org.

Apply for an Exhibition

Booths

A limited number of booths are available for universities, academic institutions, and other institutions involved in Arctic research. Booths are not allocated for commercial purposes or promotional displays by private businesses. Each booth has a 3.5 meter wide space and is subject to a fee of 135,000 ISK. The following is included in the fee: floor-space, tables, chairs, brochure stands and electricity.

Organizers are encouraged to bring their own self-standing exhibition backdrop (e.g. roll-up banners). Screens and other electrical equipment can be rented directly from the Harpa Concert Hall and Conference Centre (not included in the fee).

The deadline for booth applications has passed.

Outside area

The outside area, located between the Harpa Concert Hall and Conference Centre and the Reykjavík EDITION Hotel, is a unique area with a variety of opportunities for engagement with participants.

The outside area has included showcases such as icebergs, Arctic exploration vehicles, Arctic camps, Search and Rescue vehicles, receptions, and other events. Several ships have docked in the harbor in the Assembly Area and in 2022, the Icelandic Coast Guard performed an ocean rescue exercise by the Harpa Concert Hall and Conference Centre.

Apply for a showcase in the Outside area

Pop-up events

Pop-up events occur all over the Assembly Area during coffee and lunch breaks, the Sessions program, and during the evening program. Past events in this category have included: a food festival, "meet-the artist", an Arctic trivia night, the launch of various initiatives, and Reykjavík International Film Festival showcases.

Apply for Pop-up event

Receptions

Receptions take place throughout the Assembly days in various locations of the Assembly Area. Receptions can be aimed around certain topics or for specific groups of participants. Previous receptions include Greenland Night, Arctic Chills: a meet-up for early carrier Arctic enthusiasts, British Arctic Drinks, and Arctic Five Partnership Mingle.

Apply to host a reception